PS/1092/H - A3 - Business Support Administrator - Estates and Facilites
Police Staff
Estates and Facilities
Hertfordshire Constabulary
Headquarters, WGC, Herts
Business Support
Permanent
A3
£20,820 - £25,566
Full Time
No
*Please note that this vacancy has now closed and is available to redeployees only; it will not be checked on a regular basis by the recruitment team. It is therefore essential that if you apply for this role, you e-mail BCHCareers@herts.pnn.police.uk to notify us that you have submitted an application. We will then process it for shortlisting. If you do not notify us by e-mail that you have submitted an application, it will not be picked up. Please also ensure that you notify your allocated Change Advisor of any redeployee applications that you have submitted.
Redeployees who apply will be given priority over any other internal applicants for permanent roles up until the point that an offer has been accepted either verbally or in writing.
If a role is not filled by an internal candidate and is advertised externally, redeployees will continue to get priority over external applicants until a successful candidate has received a final offer of employment.*
The Estates & Facilities Department comprises of dedicated police staff within specialist teams who are responsible for the effective management of the estate on behalf of the Chief and Crime Commissioner and Chief Constable.
Lead by the Head of Estates and Facilities, the Estates and Facilities department consists of two internal divisions, Estates who are responsible for the delivery of Capital projects and property matters and Facilities who are responsible for the day to day service delivery and compliance of the estate.
Based at WGC HQ the Estates and Facilities team are responsible for ensuring the Constabulary’s buildings are compliant and fit for purpose and services provided provide value for money in addition to providing professional advice and support to the police and crime commissioner on estates matters. The Constabulary’s estate consists of 30 sites in total, 16 of which are owned, 14 are leased (excluding Police houses) with a gross total floor area of approx. 60,000m2.
This role is a dedicated administrative resource to the Estates division of the Estates and Facilities department, whilst providing support to the Head of Estates and Facilities.
The post holder will be required to provide a variety of Admin Support to the Estates division of the Estates and Facilities Department, including preparing documents, booking meetings and taking minutes, maintenance of records and databases for Constabulary buildings and assisting all members of the Estates team to help maintain the smooth running of the Department. First point of contact within the Team, directing and dealing with questions and queries at source.
Key Responsibilities include;
- Undertake a range of administrative duties, some of which may be complex in nature, to support a professional/operational team.
- Respond to complex enquiries from internal/external customers and members of the public. Offer advice and assistance in relation to all related matters.
- Research, compile and present information as required.
- Adjust and organise the timing and priority of work in order to ensure that information is made available in meetings, for working groups etc.
- Manage a small budget within organisational guidelines.
For the purposes of the application you will be expected to provide evidence against the four personal qualities below and the entry requirements:
• We take ownership
• We are collaborative
• We analyse critically
• We are innovative and open-minded
There is a word count limit of 500 words per section
* All applications must be submitted through our online recruitment website by clicking the apply button below.
** All internal applicants must have successfully completed their probationary period in order to apply for this role.
*** Please note that this advert will be live to redeployees throughout the recruitment of this advert. Any redeployee that applies will only need to evidence against the minimum entry requirements of the role profile. To do this if you are a redeployee, write ‘Redeployee’ in the other competency boxes and just complete your evidence against the minimum entry requirements in the relevant box. Redeployees will take priority over other candidates at any point during the recruitment process up until a final offer is produced and you will be notified if this happens.
Redeployees who apply will be given priority over any other internal applicants for permanent roles up until the point that an offer has been accepted either verbally or in writing.
If a role is not filled by an internal candidate and is advertised externally, redeployees will continue to get priority over external applicants until a successful candidate has received a final offer of employment.*
The Estates & Facilities Department comprises of dedicated police staff within specialist teams who are responsible for the effective management of the estate on behalf of the Chief and Crime Commissioner and Chief Constable.
Lead by the Head of Estates and Facilities, the Estates and Facilities department consists of two internal divisions, Estates who are responsible for the delivery of Capital projects and property matters and Facilities who are responsible for the day to day service delivery and compliance of the estate.
Based at WGC HQ the Estates and Facilities team are responsible for ensuring the Constabulary’s buildings are compliant and fit for purpose and services provided provide value for money in addition to providing professional advice and support to the police and crime commissioner on estates matters. The Constabulary’s estate consists of 30 sites in total, 16 of which are owned, 14 are leased (excluding Police houses) with a gross total floor area of approx. 60,000m2.
This role is a dedicated administrative resource to the Estates division of the Estates and Facilities department, whilst providing support to the Head of Estates and Facilities.
The post holder will be required to provide a variety of Admin Support to the Estates division of the Estates and Facilities Department, including preparing documents, booking meetings and taking minutes, maintenance of records and databases for Constabulary buildings and assisting all members of the Estates team to help maintain the smooth running of the Department. First point of contact within the Team, directing and dealing with questions and queries at source.
Key Responsibilities include;
- Undertake a range of administrative duties, some of which may be complex in nature, to support a professional/operational team.
- Respond to complex enquiries from internal/external customers and members of the public. Offer advice and assistance in relation to all related matters.
- Research, compile and present information as required.
- Adjust and organise the timing and priority of work in order to ensure that information is made available in meetings, for working groups etc.
- Manage a small budget within organisational guidelines.
For the purposes of the application you will be expected to provide evidence against the four personal qualities below and the entry requirements:
• We take ownership
• We are collaborative
• We analyse critically
• We are innovative and open-minded
There is a word count limit of 500 words per section
* All applications must be submitted through our online recruitment website by clicking the apply button below.
** All internal applicants must have successfully completed their probationary period in order to apply for this role.
*** Please note that this advert will be live to redeployees throughout the recruitment of this advert. Any redeployee that applies will only need to evidence against the minimum entry requirements of the role profile. To do this if you are a redeployee, write ‘Redeployee’ in the other competency boxes and just complete your evidence against the minimum entry requirements in the relevant box. Redeployees will take priority over other candidates at any point during the recruitment process up until a final offer is produced and you will be notified if this happens.
21 October 2019
This opportunity is closed to applications.
