Records Management Supervisor - BCH Information Management/ MoPI

Police Staff
BCH Information Management/ MoPI
Bedfordshire Police Force
Letchworth
MoPI/ Records Management
Permanent
(B) SC6/SO1 (C) SC6 (H) A4
(Herts A4) From £26,565 - £32,394 (Discretionary Area Included)
Full Time
No
No

A rare opportunity has arisen for a supervisor post on the Records Management team based at Letchworth RMC. This role will appeal to someone who is motivated, well organised, with real attention to detail as this team look after millions of records (physical and electronic) on behalf of Bedfordshire Police, Cambridgeshire and Hertfordshire Constabularies.

The team are based in a purpose built facility but also manage the records held at our off site service provider.

The successful candidate will be supervising and monitoring the BCH Records Management team, prioritising workloads across the unit and daily business to ensure that their staff respond appropriately to requests for information/records from across BCH and other police forces, contributing to achieving the BCH vision, purpose and values. Driving the performance of this team on an upward trajectory will be a key objective for the post holder so the benefits of recent performance gains and restructuring can be realised. 

You will supervise and partake in the coordination and management of all forms of electronic and physical records created and stored by BCH. To interrogate Force systems to create, link and review in line with APP guidelines (MOPI) to ensure the records held by the BCH Records Management (RM) comply with national guidance and legislation such as the Data Protection Act 2018 and Section 46 of the Freedom of Information Act 2000 and local force policy.

You will also be the internal champion for data records and archive management for BCH, taking account of new and current legislation and contributing to the achievement of the BCH objectives by ensuring the standard of retained records is raised. To ensure BCH is in a position to provide an efficient and effective records management service, which is managed, cost effective and able to deliver a quality service.

Acting as a contact point internally and externally including partnership agencies to give specialist advice on all records management issues and provide guidance to practitioners and other staff with retention responsibilities i.e. police officers, legal services and force executives.

Whilst previous experience or knowledge of police systems such as Athena, Police National Computer (PNC), Police National Database (PND), Transearch would be an advantage, it is not necessary as full training in the multiple local and national Police systems will be provided. A good knowledge and understanding of Management of Police Information guidance and Data Protection is expected.

The applicant will be able to carry/move boxes and work at height plus be familiar with Health & Safety legislation in respect of the workplace to be able to ensure compliance by team and visitors alike.

Having achieved our highest grading following the Information Commissioners inspection in 2021, we are not resting on our laurels and know there is much work to still do, to achieve full compliance with MoPI, but massive leaps have been made and this post offers the successful candidate the opportunity to be a crucial part of completing that journey.

For an informal chat please contact Paula Hagerty (paula.hagerty@cambs.police.uk or 07850 141148)

Applicants are required to provide evidence against the below. You will be asked to complete this task while completing online application;

  1. Evidence how you demonstrate that you are Emotionally Aware (within cluster ‘Resolute, compassionate and committed’)
  2. Evidence how you Take Ownership (within cluster ‘Resolute, compassionate and committed’)
  3. Evidence your abilities around collaborative working (within cluster ‘Inclusive, enabling and visionary leadership’)
  4. Evidence how you analyse critically (within cluster ‘Intelligent, creative and informed policing’)
  5. Evidence where you have been innovative and open-minded (within cluster ‘Intelligent, creative and informed policing’)
  6. Minimum Entry Requirements

Each competency is required to be max 500 words.

All internal applicants must have successfully completed their probationary period in order to apply for this role. 

Internal applicants within Beds, Cambs and Herts, should upload either a CV or a completed ‘Staff internal role summary’ form, which can be found in the vacancy documents below. Please note you will be required to provide evidence against the competencies listed above. Please see attached role profile for guidance. You will be expected to provide this while completing online application.  

External applicants should ensure that your current CV is uploaded and provide evidence against the competencies listed above. Please see attached role profile for guidance. You will be expected to provide this while completing online application. To ensure the recruitment process is fair and equal, please do not include personal details on your CV other than your name. 

This vacancy is live to those at risk of redundancy and will remain open to redeployees until the conditional offer stage throughout the recruitment process. Any redeployee that wishes to apply should apply through the Redeployment Portal and provide a statement no more than 500 words against the entry requirements only. Please see attached role profile for guidance. Redeployees will take priority over other applicants at any point during the recruitment process up until conditional offer. 

This force is a Disability Confident Leader. Should you require any workplace adjustments for your recruitment journey with us which you have not informed us of, please contact us on 01438 757777 or email us on careers@bch.police.uk and we will be happy to support you.  If you have a disability and you meet the minimum criteria for the position you are applying for, you will be entitled to an interview under the ‘Offer an Interview Scheme’. 

Everyone at Beds, Cambs and Herts Constabularies take personal responsibility to help create an inclusive workplace, where police officers and staff respect one another, feel valued for their differences and can be themselves. We are committed to providing reasonable adjustments, wherever needed so everyone feels welcome and can flourish. 

It is recommended that you download and store a copy of the role profile as this will no longer be available once the advert has closed. We try to speak to our applicants however, we may receive a high number of applications that can delay our response.  Please assume that you have not been shortlisted for the role if we have not responded 4 weeks after the closing date.

All applications must be submitted through our online recruitment website by clicking the apply button below.

20 November 2022

This opportunity is closed to applications.